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You guys are fantastic! I am thrilled this is going so smoothly. Everyone has a gift, and we are on track to open the exchange tomorrow (Sunday at the 19th) at 10 PM EDT.

What time is that for me? | Countdown to the reveal

You can keep putting the finishing touches on your stories and artwork until then.

When the collection goes live, author and artist names will still be hidden. Please don't do anything to reveal your identity (such as posting a link to your own artwork or story on your journal or Tumblr).

Next steps:
( Read more... )

If there are any problems with your gift, I would appreciate it if you'd approach me privately at hamiathesmod@gmail.com.
( Read more... )

Finally, if you're still feeling creative, remember the collection will be open to treats until the creator names are revealed on Sunday, June 26th. Here's more information on treating.

As I post this, the deadline is in about 10 hours! That's Sunday, June 12th, at 10 PM ~~EST~~ EDT. (Edited so this matches previous posts and the link below. EST is an hour later. Don't worry, though, you can take the extra hour. Sorry for any confusion! :)

What time is that for me? | Countdown to the deadline

If you have any concerns about the deadline, please email me at hamiathesmod@gmail.com to discuss it.

Reminders:

As of the deadline, your gift as posted must fulfill the rules of the exchange, unless you have received an extension. However, you're welcome to edit, have a beta look at it, or expand on the gift up until the collection is revealed for reading and viewing on June 19th. If you still need a beta, you can find one here.

If some people who have finished their assignments don't yet have gifts by the 19th, I will delay this reveal until they do.

Important: After the collection is revealed on the 19th, the stories and art will still be anonymous. Writers and artists, please don't do anything that could identify you at that time! You can still respond to comments if you log into AO3. They will appear as "Anonymous Creator" until I reveal all the names.

The names of the artists and writers will be revealed on Sunday, June 26th, if all goes well. (I will be traveling on that day and may have to delay creator reveals if I don't have internet access.)

The collection will stay open for treats (extra art and stories) until the 26th. Here's more information on treating.

Assignments are due in about a day and a half, on Sunday, June 12th, at 10 PM EDT.

What time is that for me? | Countdown to the deadline

Remember to post your fanwork to the Hamiathes' Gift Exchange on AO3. Detailed instructions for posting assignments are here, and information about what happens next is here.

If you have questions or concerns, you can email me at hamiathesmod@gmail.com or (if it's a general process question, not specific to your assignment) reply to these posts.

Please let me know as soon as possible if you're concerned about the deadline. If you need to default, you can do this on the My Assignments page on AO3, or you can email me.

Assignments are due in just under a week, on Sunday, June 12th, at 10 PM EDT.

What time is that for me? | Countdown to the deadline

Remember to post your fanwork to the Hamiathes' Gift Exchange on AO3. Detailed instructions for posting assignments are here.

What happens then?

( Read more... )

If you have questions or concerns, you can email me at hamiathesmod@gmail.com or (if it's a general process question, not specific to your assignment) reply to these posts.

Please let me know as soon as possible if you're concerned about the deadline. If you need to default, you can do this on the My Assignments page on AO3, or you can email me.

As always, if you’re looking for a beta, check out this spreadsheet. If you’re willing to help out as a beta or pinch hitter, you can let me know here.

Assignments are due in two weeks! That’s Sunday, June 12th, at 10 PM EDT.

What time is that for me? | Countdown to the deadline

If you have any concerns about the deadline or need to default on your assignment, please contact me at hamiathesmod@gmail.com.

If you’re looking for a beta, check out this spreadsheet.

If you’re willing to help out as a beta or pinch hitter, you can let me know here.

If your assignment is going swimmingly (or you didn’t sign up) and you’d like to treat someone, here’s a spreadsheet with all the requests. You can search by character or filter by requests for art or fanfic.

Happy drawing and writing!

Assignments are due in four weeks! That’s Sunday, June 12th, at 10 PM EDT.

What time is that for me? | Countdown to the deadline

If you’re looking for a beta, check out this spreadsheet.

If you’re willing to help out as a beta or pinch hitter, you can let me know here.

If your assignment is going swimmingly (or you didn’t sign up) and you’d like to treat someone, here’s a spreadsheet with all the requests. You can search by character or filter by requests for art or fanfic.

Happy drawing and writing!

If you're looking for someone to give feedback on your story or art before you post it, you can find the list of volunteers at this spreadsheet.

If you're interested in being a beta or receiving pinch hit notifications, you can let me know here. I'll keep updating the spreadsheet if more offers come in.

Hey, everyone! How is the exchange going for you? I hope the ideas are flowing!

I'm checking in with a few reminders.

Most important: completed art and stories are due on June 12th at 10 PM EDT.

What time is that for me?

Countdown to the deadline

If you have any questions or concerns, please email me at hamiathesmod@gmail.com (if it's specific to your assignment) or reply to this post (if it's a general question).

If for any reason you can't fulfill your assignment, please let me know as soon as possible. You can default on your assignment page on AO3, or you're welcome to contact me directly.

I hope everyone's excited about their assignments, and the creative gears are turning!

As promised, I'm posting about ways you can participate in the exchange even if you didn't sign up. All of these are optional.

Treats:

Treats are a fun, extra part of many exchanges, where you can create additional fanworks for any participant based on their requests. I have made the full list of requests public. If any of them catch your eye, have at it!

Here is the list of requests on AO3
Here is a Google spreadsheet you can filter by type of request and search by character

( Rules and instructions )

Pinch hits:

If someone drops out of the exchange, I'll need to find a replacement artist or writer to take their assignment. When that happens, I'll contact a list of volunteers with details of the assignment. Signing up for the pinch hit list doesn't commit you to anything--you'll be able to review the requests and decide if you can take one of them.

Betas:

If you're willing to provide feedback on someone's fanfiction or fanart before it's posted, you can offer to be a beta reader or viewer! I'll collect details on beta offers and will post a Google spreadsheet with that information so artists and writers can get in touch with you.

To sign up for the pinch hit list or offer beta services, you can fill out this quick form.

Matching is done, and assignments are out! You should have received an email containing your assignment. If you haven't, try checking your spam folder.

If there are any problems with your assignment--for example, none of the requests contain the characters you offered, or all of the requests are for fanart but you offered fanfiction--then please email me at hamiathesmod@gmail.com.

General process or timeline questions can go in the comments to this post, but remember that this is an anonymous exchange until June 26th, so please use email to communicate with me about anything specific to your assignment.

What happens next? ( Read more... )

My assignment includes a link to a letter, but the URL doesn't work. ( Read more... )

Do I have to include all of the optional details/everything they say in the letter? ( Read more... )

I have a question about my assignment. ( Read more... )

How do I post my assignment? ( Read more... )

Can I keep editing my story or artwork after I post it? ( Read more... )

I have to drop out of the exchange. ( Read more... )

What are the rules, again?

Here they are!

Final reminder that signups close today at 10 PM EDT. What time is that for me?

We're up to twenty people! This should be a great time. :)

If you want more information about signups, you can start here.

If you're ready to sign up, the form is here.

I'll work on matching this weekend, and emails with all the assignments should go out by Monday at the latest.

Thanks to everyone who's signed up! There are eleven of us right now, with plenty of requests for both fanfiction and fanart. So far there's only one offer for fanart. If you know any artists who might be interested, feel free to send them a link.

If you're curious which characters are being requested, you can see them here. The numbers are per individual request, not per person, and offers for Any Character aren't counted.

Signups close this Friday, April 15th, at 10 PM EDT. What time is that for me?

If you want to sign up but don't yet have an AO3 account, make sure you request one soon--it can take one to three days to get through the queue.

Countdown to the end of signups

If you want more information about signups, you can start here.

If you're ready to sign up, the form is here.

Signups are open! They will close on Friday, April 15th, not before 10 PM EDT.

What time is that for me?

Countdown to the end of signups

If you want more information about signups, you can start here.

If you're ready to sign up, the form is here.

After signups close, I'll run AO3's automatic matching algorithm. You will be assigned a recipient, for whom you'll create a fanwork, and an author or artist, who will create a fanwork for you. You'll get an email with the details of your recipient's request, but you won't know who is assigned to fulfill your request.

How does matching work? ( Read more... )

How long does matching take? ( Read more... )

Do I have to write or create art for the specific request I matched on? ( Read more... )

What exactly am I signing up to do? ( Read more... )

What if I'm not sure I can fulfill those requirements? ( Read more... )

What if I'm interested in creating different types of fanworks? ( Read more... )

All right, everyone, nominations are closed, and we're just about ready to sign up for the exchange! If you've done a Yuletide-style exchange on AO3 before, the process should be pretty similar. If you haven't, have a look at the explanation and examples below, check out the FAQ and rules on AO3, and let me know if you have questions!

Quick points:

Signups run from Monday, April 4th to Friday, April 15th
You'll need an AO3 account to sign up. You can request one here. There's a wait list, but it shouldn't take more than a few days
Please read the rules before signing up so you know what you're agreeing to do

How signups work: ( Read more... )

Optional details: ( Read more... )

Do Not Want list: ( Read more... )

Example signup: ( Read more... )

The tag set is here. This is the full list of nominated characters you can choose from when offering and requesting fanwork. Click "expand all" to see everyone.

Two quick announcements!

Final schedule:
The amended schedule is now final. Here it is once again:( Read more... )
Nominations:
There are now 27 characters approved in our tag set! You can see them here by clicking "Expand All" next to Books and Literature. The nomination form is here.

Notes:

Gen's mother is in the list as Gen's Mother | The Queen Thief. This doesn't match the canonical tags, but Queen Thief is confusing due to the name of the fandom, and Eugenides' Mother could be confused with the god's mother.
If you did intend to nominate the mother of Eugenides the god, please reply to this post or email hamiathesmod@gmail.com and let me know if you mean the woodcutter's wife or the Earth.
Two people nominated Relius. I've approved the first, but if you're the second, I'm leaving that nomination unapproved so you can change it if you want.

We're ready to get started! This post includes updated dates and details about nominations.

New schedule:
I've amended the proposed schedule slightly by moving signups a little earlier. This will give us about two full months to create fanworks. Nothing else has changed. If you have concerns about the new dates, please let me know - I will finalize them by the end of the week.
( See the new dates )

Nominations:
This is part of the lead-in to the exchange. We're going to set up a tag set on AO3 that gives us a list of characters to choose from when requesting or offering fanfic and fanart. From the FAQ:( Read more about nominations )

I will close nominations on April 1st, sometime after 10 PM EDT. After that, there'll be a cleanup period before signups begin on April 4th.

Okay, this is happening! I'm thrilled so many people are interested.

This is the first exchange I've run, so A) I'm very open to input, but B) I may err on the side of what seems simplest this time around. I'm not an artist, so I'd particularly like input on anything to do with fanart. I'm basing those requirements on what I've seen in other exchanges.

Here's the plan. Please comment with questions and suggestions.

LJ announcements will be at the

sounis community. DW announcements will be here at the

hamiathesgiftexchange community. I'll link announcements on my Tumblr using the Hamiathes' Gift Exchange tag as well, for those of you who said that was more convenient.

The exchange is hosted here on AO3. Signups, matching, and posting of fanworks will be on AO3.

If you don't have an AO3 account, you can sign up for one here. There's a waiting list, but it doesn't usually take more than a few days, so you have plenty of time to sign up.

Schedule:( Proposed dates )
How nominations will work:( Nominations )
How requests will work:( Requests )
How offers will work:( Offers )
What you're signing up to do:( Requirements )

Please spread the word. I'm so looking forward to this!

The Hamiathes' Gift Exchange is a fanfiction and fanart exchange for the Queen's Thief series by Megan Whalen Turner.

If you don't use Dreamwidth, you can also follow the exchange tag at the Sounis LJ community, and announcements will be posted to the Hamiathes' Gift Exchange on Tumblr.

The schedule for 2018:

Character and relationship nominations: June 19th through the 28th at 10 PM EDT
Signups: June 29th through July 8th, closing at 10 PM EDT
Assignments sent out: July 10th at the latest
Fanworks due: August 18th at 10 PM EDT
Fanworks revealed: August 25th at 10 PM EDT
Artists/authors revealed: September 1st at 10 PM EDT

The exchange will be hosted on AO3:

If you have questions, you can comment to posts here or email hamiathesmod@gmail.com.

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The Queen's Thief fanworks exchange

Hamiathes' Gift Exchange on AO3

September 2018

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